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Importing goods to Brazil requires precise preparation and in-depth knowledge of the applicable customs regulations. As part of a multilateral economic area, Brazil relies on complex regulations and digital procedures, compliance with which is essential for smooth supply chains.

In addition to national customs law and SISCOMEX, systems such as DUIMP and special regulations such as the Ex-Tarifário play a central role in strategic planning. In this article, you will receive a well-founded overview of the current customs regulations for Brazil - including requirements, processes and potential for efficient market development.

• Customs compliance starts with the right preparation in the SISCOMEX system: For legally valid imports, companies in Brazil must be registered in the SISCOMEX digital customs system, obtain product-specific authorisations and use the correct NCM code. This is the only way to ensure compliant customs clearance.

• The ex-tarifário regime offers customs advantages for capital goods that are not available locally: Under certain conditions, companies can reduce import duties to 0 per cent if it can be proven that the goods are not produced in Brazil. The procedure can reduce costs and make investments easier to plan.

• Digitisation of customs processes by DUIMP increases efficiency and transparency: The gradual introduction of the DUIMP system simplifies import declarations, speeds up authorisations and reduces manual intervention. For exporters, this means more structured processes, a lower risk of errors and greater planning security in the Brazilian business.

What are the basic customs regulations in Brazil?

Imports to Brazil are defined by a multi-level system of international and national regulations. As a member of Mercosur, Brazil utilises the common external customs tariff (TEC). This forms the tariff basis for cross-border trade in goods within the alliance with Argentina, Uruguay and Paraguay.

This system is supplemented by comprehensive Brazilian customs law. In particular, it takes into account regulations from tax, trade and foreign trade law. Goods are classified on the basis of the Harmonised System (HS Code), which ensures standardised product classification.

The SISCOMEX digital system controls the entire customs clearance process. It bundles the declaration, document verification and release processes, thereby ensuring transparency and traceability. Legally compliant import is not possible without an entry in SISCOMEX.

The following requirements must be met for compliant import processing:

• Registration as an importer in SISCOMEX
• Verification of product-specific authorisations
• Classification in the correct tax and customs tariff number
• Adherence to applicable import controls and compliance requirements

Companies that plan these structures at an early stage create the basis for reliable market access in Brazil.

How does the import process actually work?

Import processing begins with the mandatory registration with the Brazilian Ministry of Finance (Receita Federal) and registration in the electronic import system SISCOMEX. Without this step, legally secure access to the import procedure is not possible.

The product-specific categorisation is then carried out using the Brazilian NCM code. This is similar in structure and function to the international HS code and is decisive for tax classification, customs calculation and the question of whether additional official authorisations are required.

Depending on the type of product and country of origin, prior authorisation may be required. The health authority ANVISA is often responsible for pharmaceutical products, while the environmental authority IBAMA is responsible for environmental goods.

Once the documents have been submitted, the customs authority checks the consignment and assigns it to a control channel. The check is carried out according to a four-stage system:

• Green: automatic release
• Yellow: Document check
• Red: Document and physical inspection
• Grey: complete inspection incl. valuation

This categorisation significantly influences the speed of the import process. The goods are only released and integrated into the Brazilian economic cycle after a positive assessment and the timely payment of all import taxes.

The ex-Tarifário reform package in detail

For technology imports that are not available locally, the ex-tarifário regime offers a clear approach to reducing customs duties. Capital goods and IT products that are demonstrably not manufactured in Brazil are subject to a tariff reduction to 0 per cent.

With this regulation, the Brazilian government is pursuing the goal of closing technological gaps in a targeted manner. The measure promotes access to modern means of production, strengthens competitiveness and supports the long-term promotion of industry.

The reform package is currently valid until 31 December 2025, with a possible extension until the end of 2028 at the latest, subject to an overall economic assessment by the responsible ministries.

The savings potential is considerable, as Mercosur tariffs of between 14 and 16 per cent normally apply to the affected product groups. Products in chapters 84, 85 and 90, such as machine tools, electronic assemblies and optical testing equipment, are particularly affected.

The CAMEX foreign trade committee publishes amendments to the scope of regulation by individual resolution. The last amendments were made in September 2025 as part of resolutions GECEX 792, 793 and 794.

What are the requirements for using the Ex-Tarifário?

Applications can only be submitted by Brazilian companies and industry associations. The prerequisite is sound customs evidence that the product in question is not manufactured industrially in Brazil or offered in an equivalent form.

The application is submitted directly to the Ministry of Development, Industry and Commerce (MDIC) and is made in consultation with the foreign trade advisory board CAMEX. Precise documentation is required, which must fulfil the following criteria:

• The product is a capital good and is decisive for the planned use in Germany
• Comparable products are demonstrably not available on the Brazilian market
• The information is technically sound, comprehensible and fully documented

These requirements are deliberately narrowly defined to ensure that only targeted investment projects benefit from the customs concessions. For companies with long-term capital requirements, submitting an application can significantly optimise both cost structures and the timing of investments.

Which products are excluded from duty relief?

Resolution GECEX 512 of 16 August 2023 clearly defines the limits of the ex-tarifário regime: consumer goods and used goods are excluded from tariff concessions regardless of type or origin.

These exclusion criteria follow a clear economic policy objective. The focus is on the promotion of modern industrial technologies, not the import of everyday consumer goods. The underlying product classification is therefore based on their strategic relevance for Brazil as a business location.

• Consumer goods of all kinds are explicitly excluded
• Second-hand goods are also not covered by the regime
• The decisive factor is the contribution to industrial value creation

The focus is on capital goods that contribute to technological renewal in the long term. This creates a targeted economic stimulus with a view to efficiency, competitiveness and sustainable economic development in Brazil.

Digital import processing with DUIMP: What will change operationally?

DUIMP is gradually replacing the previous LI and DI import forms. By the end of 2025, there will be a complete switch to digital customs declarations via the national system for foreign trade. This will create an end-to-end standardised process that bundles and automates all import formalities in one place.

The centrepiece is the Único portal, which coordinates the approval processes of various authorities and manages advance approvals centrally. Instead of waiting for manual approvals, checks are supported digitally and processes along the supply chain are networked. Media disruptions are largely eliminated and data management is consistent and system-supported.

The effects on operational practice are clearly noticeable:

• Accelerated processing through automated authorisation processes
• Greater transparency through digital status tracking
• Reduced risk of errors thanks to centralised data maintenance
• Increasing process efficiency along the entire supply chain

For companies, this means more planning security, stable processes and better controllability of import processes in Brazilian foreign trade.

Customs clearance by sea freight to Brazil

In Brazil, speedy customs clearance in maritime transport depends largely on the completeness and consistency of the transport documents submitted. All information must be consistent with the electronic customs system SISCOMEX. The following documents in particular are a prerequisite for compliant processing:

• Bill of Lading
• Commercial invoice
• Proof of origin

Delays often occur when these documents are transmitted incompletely or inconsistently. Brazil's largest seaports, Santos and Rio de Janeiro, have modernised port handling with automated systems. Digital interfaces and standardised processes reduce manual intervention and increase efficiency.

Alongside the technical infrastructure, harmonised freight forwarder coordination is crucial. Close cooperation between the freight forwarder, importer and customs agent supports seamless document management and improves connectivity along the supply chain.

Such integrative planning strengthens compliance with customs regulations for Brazil and creates operational security. As a result, companies benefit from reliable processes and increased predictability in the international movement of goods.

Logistics and forwarding solutions with customs expertise

Customs coordination must be integrated into the overall transport management process at an early stage to ensure that international shipments to Brazil are economically secure. Only in conjunction with warehouse logistics, on-carriage and document management can downtimes be avoided and processes stabilised.

Freight forwarding concepts require precise risk management that systematically takes regulatory peculiarities into account. In addition to correct product pricing, authorisation requirements in particular are crucial. To avoid delays, processes must be set up in such a way that incorrect declarations do not occur.

A functioning risk management system includes, among other things

• Early review of authorisation requirements with authorities such as ANVISA or IBAMA
• System-supported control of all submission deadlines and processes
• Technically integrated interfaces for seamless customs transmission

Individual approaches in the Shipping to Brazil combine market understanding, customs coordination and transport management into a resilient overall concept. Dörrenhaus plans on the basis of clear processes - customised to your supply chains.

Risks and challenges in the Brazilian customs system

Unclear responsibilities, manual checking procedures and inconsistent documents often prolong processing times. These delays put a strain on operational processes and make coordination along the supply chain more difficult. For time-critical products in particular, such process disruptions have a noticeable impact on the cost structure and adherence to delivery dates.

Incorrect product classifications, missing evidence or deviating declarations regularly lead to compliance problems. In addition to additional inspection steps, this results in authorisation risks, which in an emergency can lead to import stops or reversals. Affected companies have to reckon with considerable follow-up costs and fall behind schedule.

Those who operate without Portuguese-speaking contacts or regional market knowledge easily underestimate the scope of local requirements. Bureaucratic hurdles are not only characterised by language, but are also systemically complex. Access to experienced partners with specific expertise in the Brazilian customs system minimises such operational risks in the long term and increases the controllability of the import process.

A strategy for market success: customs compliance as a competitive advantage

Those who plan and implement customs-compliant processes create the conditions for stable delivery capability and reliable market access to Brazil. Legally compliant processes minimise delays, reduce coordination efforts with authorities and increase the controllability of supply chains.

Special regulations such as the ex-tarifário procedure can be specifically integrated into the export strategy. Reducing the import duty to zero percent for selected capital goods relieves budgets and opens up sustainable scope for cost optimisation. These simplifications enable structured investment planning, especially for projects that require planning.

In order to remain competitive in the long term, customs strategies should be regularly adapted. A differentiated focus is crucial to success:

• Product types and their regulatory requirements
• Import volume in relation to scaling potential
• Changes in the foreign trade environment

A robust customs concept thus contributes to predictability and lays the foundation for sustainable market success in Brazil.

Practical solutions: How Dörrenhaus supports customs clearance

Reliable customs clearance is one of the key process risks in foreign trade with Brazil. Dörrenhaus acts here as an experienced logistics partner with a clear specialisation in Brazil's customs regulations and supports companies along the entire route - from conception to final release.

The aim is to develop customised solution packages for sea, air or combined transport. Regulatory challenges are mapped in a structured manner and clarified at an early stage. The coordinated export support creates legal certainty, minimises frictional losses and improves controllable time processes.

The basis for this is a strategically aligned customs strategy that closely interlinks technical interfaces, authorisation requirements and processes. This ensures consistent compliance with the applicable customs regulations in Brazil, even with complex declaration procedures.

Operational implementation includes, among other things:

• Application for import licences and advance authorisations
• Coordination of transport routes with customs reference
• Digital document review and timely submission

With over five decades of experience, Dörrenhaus realises the precise Import and export to Brazil - with transparent structures, defined responsibilities and technical depth. This complete solution ensures resilient processes in a highly regulated environment and helps you to utilise market opportunities in a predictable manner.

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Frequently asked questions about customs regulations for Brazil

What are the requirements for importing to Brazil?

Registration in the SISCOMEX digital system is mandatory for legally compliant imports to Brazil. In addition, the importing company must have the necessary product-specific licences and carry out the correct classification according to the Brazilian NCM code. Compliance with all relevant import controls and tax regulations is also essential. Delays and risks in the import process can only be avoided if these basic requirements are met.

How does the ex-tarifário procedure for duty reduction work?

The Ex-Tarifário regime offers Brazilian companies the opportunity to reduce import duties to 0 per cent for capital goods and IT products that are not manufactured domestically. The application must be submitted to the Brazilian Ministry of Development (MDIC) and requires a technical justification including a market analysis. A successful procedure can significantly reduce import costs and strengthen competitiveness in the long term - especially for technology-intensive investments.

What role does DUIMP play in Brazilian customs clearance?

DUIMP (Declaração Única de Importação) will gradually replace the previous LI and DI forms by the end of 2025. It centralises all import formalities in the „Portal Único“ and enables end-to-end digital processing. The most important advantages: accelerated authorisation procedures, seamless communication with authorities and digitally supported status tracking. As a result, companies gain significant efficiency, transparency and planning security in foreign trade with Brazil.

Which documents are required for sea freight customs clearance?

Three central documents are required for smooth customs clearance by sea freight in Brazil: bill of lading, commercial invoice and proof of origin. The content of these documents must be complete and match the information in the SISCOMEX system. Deviations or ambiguities often lead to delays in the approval process. Complete documentation is therefore essential for efficient processes in maritime import logistics.

Which products are excluded from the Ex-Tarifário?

According to GECEX Resolution 512, consumer goods and second-hand goods are excluded from the ex-tarifário procedure - regardless of product type or country of origin. The focus is clearly on new capital goods that contribute to Brazil's industrial modernisation. The aim is to provide targeted economic support and not blanket preferential tariff treatment. Companies should take this into account when planning their purchases and investment strategy.

• Argentina is a member of the WTO and Mercosur
• Duty rates up to 20 % based on CIF value
• 21 % Import VAT and additional taxes
• Registration as an importer and use of SIM/Malvina required
• Required documents: Bill of lading, commercial invoice, certificate of origin
• Labelling in Spanish; special regulations for textiles
• IRAM certifications required for many products
• Cooperation with customs agents recommended

Argentina is a major player in international trade, with import regulations playing a central role for many companies. These regulations are crucial to the smooth flow of imports and cover a variety of aspects ranging from customs clearance to specific product regulations. As a member of the WTO and Mercosur, Argentina offers numerous trade opportunities, but also challenges that need to be overcome.

General import regulations in Argentina

To Argentina To carry out imports, companies must normally be registered as importers and have their tax domicile in the country. At Dörrenhaus, however, we offer a solution for customers who are not registered as importers. Our local agents act as importers with their licences, enabling customs declarations via electronic systems such as the SIM and increasingly the Malvina system.

These systems facilitate the management of customs procedures and interaction with the authorities. An essential part of the import process is the application for import licences, which are required for certain product groups. A distinction is made here between automatic and non-automatic licences, each of which has different requirements.

• Registration as importer required
• Use of SIM and Malvina for customs declarations
• Import licences required for certain products

Customs duties and import taxes

Argentina uses the Mercosur customs tariff, which is based on the Harmonised System. The customs duties range up to 20 %, although different regulations may apply for textiles and motor vehicles. The basis for calculating the customs duties is usually the CIF value. In addition to customs duties, Argentina levies an import sales tax of 21 %, a profit tax of 6 % and a statistics fee of 0.5 %. Excise duties on luxury goods and liquid fuels are also part of the tax system.

• Duty rates up to 20 % based on the CIF value
• Import sales tax of 21 %
• Additional taxes on luxury goods and fuels

Note: Customs duties are usually calculated on the basis of the CIF value, supplemented by various taxes on certain products.

Customs clearance and accompanying documents

For the Customs clearance various documents are required, including the international consignment note, the commercial invoice and, if applicable, certificates of origin. These documents must be available in the respective national language or in English. 

Goods are declared via the electronic registration system, whereby importers must apply for the import customs procedure within 15 days of the arrival of the means of transport. Customs warehouses and temporary import procedures offer additional flexibility in the processing of imports.

• Required documents: Bill of lading, commercial invoice, certificates of origin
• Registration via electronic system
• Flexibility through bonded warehouses and temporary procedures

Product-specific regulations

Argentine regulations require product labels to show the product name, country of origin, quality and net content in Spanish. Special labelling requirements apply to certain product categories such as textiles, which require a sworn declaration about the materials. Some products are subject to import bans, including used tyres and certain chemicals. These regulations serve to protect consumers and the environment.

• Labels must be in Spanish
• Special requirements for textiles
• Certain products are excluded from import

Certifications and standards

Many products that are imported into Argentina must be certified by a recognised institute. This applies in particular to electrical and electronic products, vehicle parts and toys. The Argentinian standards institute IRAM plays a central role in the certification and standardisation of these products in order to ensure compliance with national and international standards.

• Certification by recognised institutes required
• Applies to electrical products, vehicle parts and toys
• IRAM is central to norms and standards

Note: Certification by recognised institutes is required for many products to ensure compliance with standards.

Challenges and best practices in dealing with import regulations in Argentina

The Argentinian import process can be complex due to bureaucratic hurdles and regular adjustments to regulations. Companies should work with an experienced customs broker and keep up to date with the latest regulations. This will help to avoid delays and make the import process efficient.

Dörrenhaus - Your partner for smooth imports to Argentina

Are you facing the challenge of meeting Argentina's complex import regulations? Let an experienced partner support you! Dörrenhaus not only offers you comprehensive expertise in international trade, but also tailor-made solutions that optimise your logistics processes. Our many years of experience and our strong network guarantee that your goods reach their destination safely and efficiently.

Benefit from our in-depth knowledge of Argentinian import regulations and our ability to overcome bureaucratic hurdles. With our dedicated team at your side, you can focus on what's important: growing your business. Our experienced experts are on hand to ensure that all legal requirements are met and delays are avoided.

Contact us today and find out how Dörrenhaus can help you organise your import business to Argentina more efficiently. Rely on a partner who understands your needs and paves your way into the Argentinian market.

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FAQ

What do I need to bear in mind when dealing with the relevant Argentinian customs authority?

When dealing with the Argentinian customs authorities, it is important to submit all required documents completely and correctly. Timely registration via the electronic system is crucial. In addition, you should always keep yourself informed about current regulations and possible changes.

How are the import regulations in Argentina controlled by local authorities?

The Argentinian authorities check the import regulations through regular inspections and the verification of submitted documents. Electronic systems such as SIM and Malvina support this process. Violations of regulations can lead to delays or penalties.

Why is a collaboration with Dörrenhaus worthwhile?

Dörrenhaus offers comprehensive expertise in international trade and knows the local conditions inside out. With a strong network and experienced customs agents, Dörrenhaus ensures smooth imports. Companies benefit from customised solutions and a reliable partner.

What are the import regulations in Argentina?

Import regulations in Argentina include customs duties, tax levies and specific product regulations. Companies must be registered as importers and submit all documents correctly. Special regulations apply to textiles and dangerous goods.

What does the abbreviation Mercosur stand for?

Mercosur stands for the „Common Market of South America“ (Mercado Común del Sur). It is a trading bloc consisting of Argentina, Brazil, Paraguay and Uruguay. Mercosur promotes free trade and economic cooperation between the member states.

China is not only the second largest economy in the world, but also a market with huge potential for exporters. Exporting to China offers numerous opportunities, but requires comprehensive preparation and strategic planning. 

But what needs to be considered when exporting to China? Companies entering this market have to deal with a multitude of regulations, cultural peculiarities and logistical challenges in order to be successful.

Exporting to China: What do I need to consider? We answer your questions!

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Market analysis and strategy

Understanding consumer needs

Before entering the Chinese market, it is crucial to understand consumer needs and market trends. Chinese consumers often have specific requirements that differ from other markets. 

A detailed market analysis helps you to identify these needs and adapt your product range accordingly. This also includes taking into account the demographic and social factors that influence purchasing decisions.

Competitive analysis and cultural sensitivity

A thorough competitive analysis is essential in order to recognise the strengths and weaknesses of your competitors and adapt your own market strategy accordingly. It is important to understand the cultural differences that characterise business behaviour in China. Relationship building, known as guanxi, plays an essential role in Chinese business and should be factored into your strategy.

• Identify the main competitors and their market strategies
• Take cultural factors into account in your day-to-day business
• Build strong business relationships (Guanxi)

Legal framework

Export Control Act and compliance

Since the Chinese Export Control Law came into force on 1 December 2020, the government has been given far-reaching control powers that exporters must observe. The law applies to all goods that could jeopardise China's national security and interests. 

Companies should ensure that their compliance measures are up to date in order to avoid legal consequences. This also includes the regular review and adjustment of internal control programmes.

Registration obligations and certifications

Manufacturers and exporters must familiarise themselves with the specific registration obligations and certification requirements that apply to exports to China. CCC certification (China Compulsory Certification) is mandatory for many products and requires careful preparation and documentation. Companies should plan early in order to obtain the necessary authorisations in good time.

Note: Compliance with legal regulations and timely registration are crucial for a successful market entry in China.

Exporting to China: What do I need to consider? We answer your questions!

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Customs declaration and import regulations

CCAM requirements and required documentation

Precise and complete information is required for the customs declaration in China, which is recorded in the "China Customs Advanced Manifest" (CCAM). Exporters must ensure that their documentation contains all the necessary information to avoid delays in customs clearance. This includes accurate goods descriptions, HS tariff numbers and the correct information on the origin and value of the goods.

Customs duties and import taxes

The customs rates and import duties in China vary depending on the type of goods and their customs value. Companies should inform themselves about the applicable customs duties and include the costs in their pricing. This calculation is particularly important for DDP (Delivered Duty Paid) deliveries, as the seller pays the duties in this case. For other delivery terms, the importer in China pays the duties incurred.

In addition, various VAT rates apply in China, which must also be taken into account. A careful calculation of these taxes is crucial to ensure the profitability of the export.

• Check the current customs rates and import duties
• Calculate the tax rates precisely in your pricing
• Plan customs clearance carefully to avoid delays

Import bans and restrictions

China has issued a series of import bans and restrictions that exporters must observe. These include weapons, hazardous chemicals and certain media content that is considered a threat to national security. 

In addition, packaging, especially wooden packaging, must comply with international standards so as not to jeopardise the import process. Companies should familiarise themselves with these regulations in order to avoid legal problems.

Certifications and licences

Import licences and dual-use goods

Special licences and certifications are required for many products that are exported to China. Strict regulations apply to dual-use goods in particular, which can be used for both civilian and military purposes. 

Companies should ensure that they apply for the necessary licences in good time to avoid delays in the supply chain. Close cooperation with local partners and authorities can be helpful here.

Special certifications for food and technology

Food and certain technologies are subject to special certification requirements in China. Food manufacturers must register with Chinese customs and the products must fulfil certain standards. 

Strict controls apply to technology exporters, especially when exporting high technologies and key components. Companies should inform themselves about the specific requirements and ensure that they take all necessary steps to obtain the certifications.

Note: Applying for the necessary licences and certifications at an early stage can avoid costly delays.

Exporting to China: What do I need to consider? We answer your questions!

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Logistics and transport

Choice of transport routes and logistics partners

Choosing the right transport routes and logistics partners is crucial for smooth exports to China. Due to the size of the country and its diverse infrastructure, it is important to choose the most efficient routes for the transport of goods. Companies should work with experienced logistics service providers who are familiar with the local conditions and regulations.

China-Express: Dörrenhaus is your expert for transport to China

Challenges in storage and distribution

Warehousing and distribution in China can be complex due to different regional requirements and regulations. Companies must ensure that their logistics processes are efficient and cost-effective in order to maintain competitiveness. This also includes complying with environmental standards and safety requirements that may apply to certain products.

Marketing and sales

Adaptation of marketing strategies

Adapting marketing strategies to the Chinese market is essential in order to be successful. The use of e-commerce platforms, which are very popular in China, can facilitate market access and increase visibility. Companies should adapt their marketing messages to the cultural and linguistic characteristics of the market in order to target consumers effectively.

Role of e-commerce and local partnerships

E-commerce plays a central role in the Chinese retail sector. Companies that want to sell their products in China should use the leading e-commerce platforms such as Alibaba and JD.com. 

In addition, local partnerships can be beneficial to facilitate market access and expand distribution networks. Cooperation with Chinese partners can help to overcome cultural and business barriers.

Challenges and risks when exporting to China: What should be considered?

Bureaucratic hurdles and protection of intellectual property

Exporting to China harbours risks that need to be overcome. These include bureaucratic hurdles that can slow down the trade process, as well as the protection of intellectual property. Companies should take steps to protect their brands and technologies and be aware of the legal protection mechanisms available in China.

Dynamic market changes and political decisions

The dynamic market conditions and political decisions, such as the "list of unreliable entities", require companies to be flexible and adaptable. Exporters should closely monitor political and economic developments in China in order to be able to react to changes. A proactive risk management strategy can help to identify and overcome potential challenges at an early stage.

Trust Dörrenhaus - your partner for safe and efficient transport to China

In a globalised world where supply chains need to be flexible and efficient, Dörrenhaus offers tailor-made solutions for transport to China. Whether you need fast air freight, cost-effective sea freight or the perfect balance with our rail freight on the new Silk Road - we have the right offer for you.

Your advantages:

• Comprehensive logistics solutions
• Flexibility and innovation
• Reliability and expertise
• Personalised service

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FAQ

What do foreign companies have to consider when exporting food to China?

Since 1 January 2022, foreign companies must register with Chinese customs and obtain all necessary food certifications. Compliance with specific hygiene and safety standards is crucial to avoid legal difficulties.

How does exporting to China work and what do I need to bear in mind?

Exporting to China requires a thorough market analysis, compliance with customs regulations and the timely acquisition of the necessary licences. Companies need to adapt to cultural differences and plan flexible logistics solutions.

What are the advantages of working with Dörrenhaus?

Dörrenhaus offers comprehensive logistics solutions, flexible transport options and decades of experience in the China business. Customers benefit from personalised service and a broad network for efficient processes.

Optimising freight costs is a decisive factor for companies today.

In the face of rising energy prices, global supply chain problems and inflationary cost increases, companies must take measures to remain competitive.

Companies are faced with the challenge of reducing their freight costs without compromising the quality of their services. It is therefore important to take a systematic approach and utilise all available opportunities to reduce costs.

Differences between freight and transport costs

Freight costs and transport costs are often used interchangeably, although they mean different things.

While transport costs include all expenses for the movement of goods and people, freight costs refer specifically to costs paid to external service providers for the transport of goods.

A clear understanding of these terms helps companies to precisely analyse and optimise their expenses. Transport costs can include internal and external factors, while freight costs are direct payments to external carriers.

This differentiation enables a more targeted cost analysis and optimisation of the entire logistics chain.

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Strategies for reducing freight costs

One of the best ways to reduce freight costs is to use freight databases.

These allow companies to compare the best offers from different service providers and select the most cost-effective option.

By integrating a freight database, companies can react quickly to market changes and flexibly access the best offers.

• Comparison of offers from different service providers
• Flexibility through rapid adaptation to market changes
• Cost efficiency through better data overview

Intelligent tender management offers a further opportunity for optimisation. Web auctions allow companies to quickly and easily receive numerous offers and thus select the best conditions for their needs.

The dynamic nature of web auctions encourages a competitive approach where service providers are forced to adjust their prices to offer the best deals.

Companies that utilise this technology can significantly reduce their freight costs and increase the efficiency of their supply chain at the same time.

Optimise freight costs: Using modern technology and data analysis

The use of modern logistics software is essential today in order to optimise freight costs. These tools offer comprehensive options for data quality and process control.

Freight cost analyses and simulations enable companies to develop and optimise long-term strategies. Analysing the current situation provides reliable key figures that serve as a basis for future improvements.

• Real-time monitoring and customisation
• Identification of patterns and trends
• Creation of "what-if" scenarios

Modern logistics software enables companies to monitor their entire freight processes and adapt them in real time.

By using big data and machine learning, patterns and trends can be identified that lead to further cost savings.

Simulations enable the creation of "what-if" scenarios so that companies can test different strategies and their impact on freight costs before they are implemented.

Note: Utilising modern technology and data analysis can enable long-term savings and efficiency gains.

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Control and revision of freight costs

Thorough monitoring and auditing of freight costs is crucial. Errors in the invoices or deviations from original agreements can drive up costs considerably.

A more intensive freight audit and precise invoice verification by external service providers can enable considerable savings and uncover unutilised savings potential.

External service providers often have specialised knowledge and technologies that internal teams may not have. These experts can identify and resolve billing discrepancies more quickly.

Regular audits and checks ensure that all costs remain within the agreed terms and that no unnecessary expenditure is incurred.

These measures help to secure the financial health of the company in the long term and make it possible to continuously optimise freight costs.

Logistics consulting and benchmarking

Professional logistics consulting can help companies to identify weak points in their processes and uncover potential for cost reduction.

Benchmarking provides important insights into standard industry freight rates and helps companies to better assess their own costs.

An unbiased view from the outside can often reveal new ways of optimisation and enable long-term increases in efficiency.

Logistics consultants not only bring fresh perspectives, but also proven best practices from various industries.

By thoroughly analysing existing logistics processes, consultants can find areas where efficiency improvements can be made.

This can range from optimising warehouse management to improving route planning.

Note: Regular reviews and adjustments keep companies up to date and help to continuously optimise freight costs.

Benchmarking allows companies to assess their performance and costs against their competitors, providing valuable insights and incentives for improvement.

Regular reviews and adjustments ensure that the company always remains up to date and continuously optimises its freight costs.

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FAQs

What are the most important components of freight costs?

The most important components of freight costs include transport charges to external service providers, fuel surcharges and additional fees for special services. These can vary depending on the type of transport and route.

How can freight costs be optimised?

Freight costs can be reduced by using freight databases to select the best offers and intelligent tender management. Modern logistics software and regular monitoring of invoices also contribute to optimisation.

Why should transport costs be reduced?

It is crucial to reduce transport costs in order to increase competitiveness and improve a company's profit margins. In addition, efficient logistics enables better utilisation of resources and sustainable business processes.